How is User Provisioning handled in Workday?

User Provisioning in Workday is primarily handled through automated workflows based on job titles and departments. This approach allows for a streamlined process where user access rights are automatically assigned or adjusted according to predefined rules that reflect the organization's structure. When a new employee is hired or when an employee's role changes, the automated workflows trigger the necessary actions to provision or deprovision access rights based on the specific job titles and the departments associated with those roles.

This automation not only saves time and reduces the potential for human error that comes with manual revisions, but it also ensures that security policies are consistently applied across the organization. Therefore, as changes occur within the organization—such as promotions, transfers, or terminations—the system automatically adjusts user permissions to align with the individual's current position, ensuring that access is always appropriate and compliant with internal policies.

In contrast, manual revision of each user's access rights would be inefficient and prone to oversights. Random audits of user accounts might help in identifying issues after the fact but do not actively manage provisioning in real-time. Similarly, relying on user request forms submitted directly to IT does not provide the same level of automation and proactive management that aligns with job functions and organizational changes, leading to potential delays and inconsistencies in access control.